Save Hours on Email Campaigns with ChatGPT

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Drafting email campaigns shouldn’t feel like a never-ending chore, but for most entrepreneurs, it’s a major time sink. Between brainstorming subject lines, tailoring content for different audiences, and ensuring every message fits your brand, it’s easy to lose hours before you even hit send. Meanwhile, your competition is already landing in inboxes.

But what if you could generate and personalize high-quality campaigns in minutes, freeing up your time for bigger business wins? Let’s walk through how AI can do the heavy lifting for your next email campaign.

How We Used AI to Build a 3-Part Email Campaign

We put ourselves in the shoes of a solo marketing consultant launching a webinar. With a tight deadline and a small team, every minute counts. We used ChatGPT to draft a three-part email sequence—complete with subject lines, preview text, and body copy—to promote the event and drive signups, all in a single session.

Why AI Is the Ultimate Email Campaign Assistant

✅ Creates full campaign outlines instantly: Get a multi-email sequence—including subject lines and copy—by feeding your goal and audience into the AI

✅ Adapts tone & style on demand: Instantly rewrite messages in different tones (casual, professional, witty) to match your brand or audience

✅ Saves hours on drafting & personalization: Generate multiple personalized versions for different segments without manual effort

✅ Delivers optimized subject lines: Suggests subject line variations designed to boost open rates, using best-practice marketing techniques

✅ Repurposes campaign content: Transforms emails into social posts or blog summaries, stretching your campaign’s reach without extra work

How We Did It: Step-by-Step Email Campaign Creation with AI

Here’s exactly how we streamlined the process—so you can, too.

1. Define the Campaign Goal

We started with a clear mission: drive webinar registrations. We wrote down the purpose, target audience (small business owners), and main conversion point (webinar signup).

2. Prompt AI for a Campaign Outline

Using ChatGPT, we entered a prompt like:

‘Write a three-part email campaign to promote a free webinar about using AI in business. Include subject lines, preview text, and body copy for each.’

This gave us three complete, well-structured emails—timed for immediate send, a reminder, and a last-chance nudge.

3. Tailor Tone & Brand Voice

To match our client’s approachable style, we asked the AI to rewrite the emails in a friendly, conversational tone. For more formal audiences, you can simply request a professional rewrite.

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What you’ll do in this course:

• Create blog posts, emails, ads, and social content rapidly with tools like ChatGPT, Canva, and more

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4. Generate Subject Line Variations

We prompted:

‘Give me 10 subject line variations under 50 characters for higher open rates.’

AI delivered a list of catchy options, making it easy to run A/B tests or pick the best fit for each segment.

5. Personalize at Scale

We provided the AI with sample customer segments (e.g., “owners in retail” vs. “B2B consultants”) and asked for tailored copy. The tool swapped in relevant details and adjusted messaging automatically, letting us scale personalization without more manual work.

6. Repurpose for Social & Beyond

After the campaign, we prompted:

‘Turn these emails into LinkedIn posts and a short blog summary.’

The AI delivered ready-to-use content, extending our campaign’s reach in minutes.

This workflow saved us at least three hours compared to manual drafting—plus, the emails were sharper and more on-brand.

Other Ways to Use This

AI-driven email writing isn’t just for webinars or consultants. The same approach can speed up and improve campaigns for almost any business goal. Try it for your next launch, nurture series, or announcement.

🛒 Ecommerce brands: Quickly build personalized product launch or abandoned cart sequences

🎓 Coaches & creators: Craft nurture series to guide leads toward booking a session or course

📈 B2B teams: Generate outbound drip campaigns tailored to industry segments

🎤 Event organizers: Draft multi-part reminders and follow-ups for registrants

✏️ Agencies: Scale campaign creation for multiple clients without burning out your team

💡Bonus Pro Tips

Feed the AI real customer data: Add audience details (pain points, goals) to prompts for more relevant copy

Iterate prompts for clarity: If the first draft isn’t perfect, ask for tweaks—shorter copy, more urgency, or a specific call-to-action

Save & reuse top prompts: Build a prompt library for common campaign types (product launch, event invite, re-engagement) to speed up future work

A/B test subject lines: Use the AI’s subject line suggestions to run quick tests and pinpoint what drives the most opens

⏭️ What’s Next

If writing emails went from hours to minutes, imagine what’s coming next.

Thursday’s edition dives into the biggest AI launches of the week — and the updates that’ll reshape how you create, connect, and compete.